Ontario County, New York Court Filing
Fee Lookup

Ontario County, New York — home to approximately 112,458 residents and a mid-ranked jurisdiction among New York's 62 counties — handles court filings through the Ontario County Surrogate's Court in Canandaigua. New York's court structure (Supreme Court (civil/family) / Surrogate's Court (probate) / Family Court / Civil Court (small claims)) determines which courthouse accepts which case types and what fees apply.

For residents of Ontario County, the filing fee amounts depend on both the state's statutory schedule and any local surcharges added by the county.

Ontario County is a significant urban center in New York with an active economy that generates substantial court filing activity across all case types. Confirming the current fee schedule with the clerk's office is recommended, as fees can change when new state legislation takes effect or when the county updates its local surcharge schedule.

• Filing fees in Ontario County are based on New York's statutory schedule, which applies statewide, plus any local surcharges assessed by the county. For reference, the statewide base fees by case type are: probate and estate filings — $45–$1,250 (Surrogate's Court — scales with gross estate value)
• civil complaints and appearances — $210 (Supreme Court — index number) / $50–$100 (Civil Court)
• family law matters (divorce, custody, support) — $210 (Supreme Court) / $65–$115 (Family Court)
• small claims filings — $15–$20 (Civil Court / City Court small claims). These figures represent the state-level base
• the total amount due at the Ontario County Surrogate's Court in Canandaigua may include additional local charges.

• Ontario County falls in the mid-range of New York jurisdictions by population, and its local surcharges typically reflect that scale.
• The clerk's office at the Ontario County Surrogate's Court in Canandaigua can confirm whether any local assessments apply beyond the state statutory base fee.

• Beyond the initial filing fee, Ontario County litigants and estate administrators should budget for recurring court costs throughout the proceeding: fees for filing subsequent motions and responses, charges for certified copies of letters testamentary or court orders (typically $5 to $25 per document in New York), jury demand deposits in civil cases, and in probate matters, fees associated with filing the inventory, accountings, and petition for discharge.
• For a complete picture of expected court costs in Ontario County, request the full fee schedule from the Ontario County Surrogate's Court clerk in Canandaigua before initiating the proceeding.

New York has been expanding electronic filing (e-filing) capabilities across its court system. Ontario County is among the jurisdictions where e-filing is more established.

For this major county, the Ontario County Surrogate's Court in Canandaigua likely participates in the state's e-filing system, and represented parties in civil and family matters may be required to file electronically. Contact the Ontario County Surrogate's Court clerk directly to confirm the current e-filing requirements for your specific case type.

When e-filing is available in Ontario County, the system charges a convenience fee per transaction — typically $2 to $8 — in addition to the applicable statutory court fees. This convenience fee is charged by the e-filing service provider rather than the court itself and is generally non-waivable even for litigants who have received a court fee waiver.

Self-represented litigants (pro se filers) are often exempt from mandatory e-filing requirements and may file in paper at the Ontario County Surrogate's Court clerk's window in Canandaigua during regular business hours.

For probate and estate matters in Ontario County, e-filing availability may differ from civil cases. Some New York probate courts have been slower to adopt e-filing given the document-intensive nature of estate proceedings — original wills, certified death certificates, and original deeds often require in-person or mail submission regardless of whether other case types accept electronic filing.

Verify with the Ontario County Surrogate's Court in Canandaigua which documents can be e-filed and which require physical originals before planning your filing strategy.

• Ontario County residents who cannot afford court filing fees may apply for a fee waiver under CPLR § 1101.
• To apply, file a declaration of financial condition with the Ontario County Surrogate's Court clerk's office in Canandaigua at the time of your initial filing.
• The declaration lists all household income sources, monthly expenses, assets, and liabilities.
• A judge or court commissioner reviews the application and issues an order granting or denying the waiver, typically within a few days of submission.

• Eligibility for a fee waiver in Ontario County generally requires that household income fall at or below 125% to 200% of the federal poverty level, or that the applicant is receiving qualifying public benefits — commonly Medicaid, SNAP, SSI, or public housing assistance.
• The specific income thresholds and qualifying programs are defined in CPLR § 1101 and may have been updated by recent legislation.
• Ask the Ontario County Surrogate's Court clerk in Canandaigua for the current income guidelines before completing your declaration.

• A granted fee waiver covers filing fees charged by the Ontario County Surrogate's Court — including initial filing fees and subsequent filings in the same case — but does not cover costs owed to third parties.
• In Ontario County probate proceedings, a fee waiver does not eliminate the cost of publishing a notice to creditors in a newspaper of general circulation (a statutory requirement in most states), service of process fees paid to process servers or the sheriff's office, or costs for court-ordered appraisals.
• Budget for these additional costs separately even when a fee waiver is in effect.